The transition from one job to another involves several crucial documents, and among them, the relieving letter holds significant importance. It serves as formal proof that an employee has been released from their duties at a company. This article delves into the format, content, and importance of a relieving letter, providing you with templates and examples to navigate this process smoothly.

What Is a Relieving Letter?

A relieving letter is a formal document issued by an employer to an employee upon their resignation or termination. It confirms the employee’s release from their duties and specifies the last working day. This document is often required by new employers for verification purposes and may also be needed for various administrative processes.

Relieving Letter Template

Here’s a basic template that you can adapt for your needs:

[Company Letterhead]

[Date]

[Employee Name]
[Employee Address]

Subject: Relieving Letter

Dear [Employee Name],

This letter is to confirm that [Employee Name] was employed with [Company Name] from [Start Date] to [End Date]. During their tenure, they held the position of [Employee Designation] in the [Department Name] department.

[Employee Name]'s last working day was [Last Working Day]. We acknowledge their contributions to the company and wish them all the best in their future endeavors.

[Optional: Briefly mention the employee’s performance or contributions.]

All dues and settlements have been cleared.

Sincerely,

[Authorized Signatory Name]
[Authorized Signatory Title]
[Company Name]
[Company Contact Information]

Examples of Relieving Letter

Relieving Letter Request from Employee

While the employer usually provides the letter, an employee can request one. Here’s a sample request:

[Your Name]
[Your Address]
[Your Contact Information]
[Date]

[HR Department/Manager Name]
[Company Name]
[Company Address]

Subject: Request for Relieving Letter

Dear [HR Department/Manager Name],

I am writing to formally request a relieving letter, as my last day of employment with [Company Name] was [Last Working Day].

I require this letter for my records and for submission to my new employer.

Please let me know when I can expect to receive the letter or if any further information is needed from my side.

Thank you for your time and assistance.

Sincerely,

[Your Name]

Relieving Letter from Employer

[Company Letterhead]

[Date]

[Employee Name]
[Employee Address]

Subject: Relieving Letter

Dear [Employee Name],

This letter serves to confirm that [Employee Name] was employed with [Company Name] from [Start Date] to [End Date]. They held the position of [Employee Designation] in the [Department Name] department.

Their last working day was [Last Working Day]. During their time with us, [Employee Name] consistently demonstrated [Positive Qualities/Contributions].

All final settlements, including salary and any outstanding dues, have been cleared.

We wish [Employee Name] success in their future career.

Sincerely,

[Authorized Signatory Name]
[Authorized Signatory Title]
[Company Name]

Relieving Mail

In some cases, a relieving letter may be sent via email. Here’s a sample:

Subject: Relieving Letter - [Employee Name]

Dear [Employee Name],

Please find attached your relieving letter, confirming your release from [Company Name]. As stated in the letter, your employment period was from [Start Date] to [End Date], and your last working day was [Last Working Day].

We appreciate your contributions and wish you all the best in your future endeavors.

Please let us know if you have any questions.

Sincerely,

[Authorized Signatory Name]
[Authorized Signatory Title]
[Company Name]
[Attachment: Relieving Letter.pdf]

FAQs on Relieving Letter

Q: Is a relieving letter mandatory?

A: While not legally mandatory in all jurisdictions, it is a standard practice and often required by new employers.

Q: What information should a relieving letter include?

A: It should include the employee’s name, employment period, designation, last working day, and confirmation of clearance of dues.

Q: Can an employee request a relieving letter?

A: Yes, an employee can request a relieving letter, especially if the employer does not provide it automatically.

Q: How long does it take to receive a relieving letter?

A: It varies by company policy, but it is typically issued within a few days to a week after the employee’s last working day.

Q: What is the difference between a relieving letter and an experience certificate?

A: A relieving letter confirms the release from employment, while an experience certificate details the employee’s roles and responsibilities and experience gained. They are often combined into one document.