A Transfer Certificate (TC) is an essential document when a student needs to change schools. Whether due to relocation, a parent’s job transfer, or a decision to enroll the child in a different educational institution, a formal request to the school is necessary. This article provides a comprehensive guide on writing a TC application, including formats, points to remember, and sample letters.
Writing a Request Letter for Transfer Certificate from School – Format and Points to Remember
When writing a TC application, it’s crucial to maintain a professional and respectful tone. Here’s a format and key points to remember:
- Your Contact Information: Include your name, address, and contact number.
- Date: Write the date of the application.
- School’s Contact Information: Include the Principal’s name, school name, and address.
- Subject Line: Clearly state the purpose of the letter (e.g., “Request for Transfer Certificate”).
- Salutation: Address the Principal respectfully (e.g., “Dear Sir/Madam”).
- Body of the Letter:
- Clearly state the student’s name, class, and admission number.
- Mention the reason for requesting the TC.
- Request the TC to be issued at the earliest convenience.
- If possible mention when you will be picking up the TC.
- Closing: Use a polite closing (e.g., “Thank you,” “Sincerely”).
- Signature: Sign the letter and include your printed name.
Sample Application for TC by Parents for School Students
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
The Principal
[School Name]
[School Address]
Subject: Request for Transfer Certificate for [Student Name] - Class [Class]
Dear Sir/Madam,
I am writing to request a Transfer Certificate for my child, [Student Name], who is currently studying in Class [Class], with admission number [Admission Number].
Due to personal reasons, we have decided to withdraw [Student Name] from your esteemed institution.
I kindly request you to issue the Transfer Certificate at your earliest convenience. I will be available to collect the TC on [Date of pickup].
Thank you for your cooperation.
Sincerely,
[Your Signature]
[Your Printed Name]
Sample Application Letter for Transfer Certificate from School – Due to Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
The Principal
[School Name]
[School Address]
Subject: Request for Transfer Certificate for [Student Name] - Class [Class] - Due to Relocation
Dear Sir/Madam,
I am writing to request a Transfer Certificate for my child, [Student Name], who is currently studying in Class [Class], with admission number [Admission Number].
Our family is relocating to [New City/State] due to [Reason for Relocation]. Therefore, [Student Name] will need to continue their education in a school there.
I kindly request you to issue the Transfer Certificate at your earliest convenience.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Printed Name]
Application for TC by Parents for Changing School – Due to Job Transfer
[Your Name]
[Your Address]
[Your Phone Number]
[Date]
The Principal
[School Name]
[School Address]
Subject: Request for Transfer Certificate for [Student Name] - Class [Class] - Due to Job Transfer
Dear Sir/Madam,
I am writing to request a Transfer Certificate for my child, [Student Name], who is currently studying in Class [Class], with admission number [Admission Number].
I have recently been transferred to [New City/Location] for my job. As a result, we will be moving, and [Student Name] will need to join a new school.
I request you to kindly issue the Transfer Certificate as soon as possible.
Thank you for your assistance.
Sincerely,
[Your Signature]
[Your Printed Name]
How to Write a TC Letter for School after 10th Grade?
After completing 10th grade, students often need a TC for admission to higher secondary education. The letter format remains similar, but you should specify that the student has completed 10th grade.
- Specify clearly that the student has completed the 10th grade.
- Request the TC needed for admission to further education.
Frequently Asked Questions on Request Letter for Transfer Certificate from School
Q: Do I need to provide a reason for requesting a TC?
A: Yes, it’s advisable to provide a brief and clear reason to support your request.
Q: How long does it take to get a TC?
A: The time frame varies depending on the school’s administrative processes. It’s best to inquire with the school’s office.
Q: Can I request a TC via email?
A: While some schools might accept email requests, a formal written letter is generally preferred. Always confirm the school’s preferred method.
Q: What documents should I submit along with the TC application?
A: You may need to submit the student’s ID card, fee clearance slips, and any other documents required by the school. Always check with the school’s office.