An authorization letter is a formal document that grants someone the authority to act on your behalf. This could involve collecting documents, making bank transactions, or handling other official matters. Writing a clear and concise authorization letter is crucial to ensure that your instructions are understood and followed correctly. This article will guide you through the process of writing an authorization letter and provide practical samples.

How to Write an Authorization Letter?

When writing an authorization letter, ensure it includes the following key elements:

1. Your Information:
   • Your full name
   • Your address
   • Your contact number
   • Your email address (optional)
2. Date: The date the letter is written.
3. Recipient’s Information:
   • The name of the person or organization receiving the letter
   • Their address
4. Authorized Person’s Information:
   • The full name of the person you are authorizing
   • Their identification details (e.g., ID card number, passport number)
5. Purpose of Authorization:
   • Clearly state the specific task or action the authorized person is allowed to perform.
   • Specify any limitations or conditions.
   • Specify the date of the authorization, and if there is an expiration date.
6. Your Signature:
   • Your signature
   • Your printed name

Sample Letters of Authorization

Here are some sample authorization letters for different scenarios:

Authorization Letter to Collect Registered Post

[Your Name]
[Your Address]
[Your Phone Number]
[Date]

The Postmaster
[Post Office Address]

Subject: Authorization to Collect Registered Post

Dear Sir/Madam,

I, [Your Name], hereby authorize [Authorized Person's Name], whose [ID Type] number is [ID Number], to collect my registered post with tracking number [Tracking Number].

[Authorized Person's Name] is authorized to receive the package on my behalf.

Please find below the authorized person's identification details:

* Name: [Authorized Person's Name]
* [ID Type]: [ID Number]

This authorization is valid from [Start Date] to [End Date].

Thank you for your cooperation.

Sincerely,

[Your Signature]
[Your Printed Name]

Authorization Letter to Collect Certificate

[Your Name]
[Your Address]
[Your Phone Number]
[Date]

[Recipient's Name/Organization]
[Recipient's Address]

Subject: Authorization to Collect Certificate

Dear Sir/Madam,

I, [Your Name], hereby authorize [Authorized Person's Name], whose [ID Type] number is [ID Number], to collect my [Certificate Name] certificate.

[Authorized Person's Name] is authorized to receive the certificate on my behalf.

Please find below the authorized person's identification details:

* Name: [Authorized Person's Name]
* [ID Type]: [ID Number]

This authorization is valid only for the collection of this specific certificate.

Thank you for your assistance.

Sincerely,

[Your Signature]
[Your Printed Name]

Authorization Letter Format for Bank

[Your Name]
[Your Address]
[Your Phone Number]
[Date]

The Branch Manager
[Bank Name]
[Bank Address]

Subject: Authorization to Perform Bank Transaction

Dear Sir/Madam,

I, [Your Name], holder of account number [Account Number], hereby authorize [Authorized Person's Name], whose [ID Type] number is [ID Number], to [Specify Transaction: e.g., deposit funds, withdraw funds, collect a bank statement].

[Authorized Person's Name] is authorized to perform this transaction on my behalf.

Please find below the authorized person's identification details:

* Name: [Authorized Person's Name]
* [ID Type]: [ID Number]

This authorization is valid from [Start Date] to [End Date].

Thank you for your cooperation.

Sincerely,

[Your Signature]
[Your Printed Name]

FAQs on Authorization Letter Format

Q: Do I need to notarize an authorization letter?

A: It depends on the institution or organization. Some may require notarization for added security, especially for significant transactions.

Q: What identification should the authorized person carry?

A: The authorized person should carry the identification mentioned in the letter and a copy of the authorization letter.

Q: Can I revoke an authorization letter?

A: Yes, you can revoke an authorization letter by writing a revocation letter and sending it to the recipient.

Q: Should I include a copy of my ID in the letter?

A: It’s generally a good practice to include a photocopy of your identification with the letter, especially for important transactions.