A Transfer Certificate (TC) is an essential document when a student needs to change schools. Whether due to relocation, a parent’s job transfer, or a decision to enroll the child in a different educational institution, a formal request to the school is necessary. This article provides a comprehensive guide on writing a TC application, including formats, points to remember, and sample letters.

Writing a Request Letter for Transfer Certificate from School – Format and Points to Remember

When writing a TC application, it’s crucial to maintain a professional and respectful tone. Here’s a format and key points to remember:

• Your Contact Information: Include your name, address, and contact number.
• Date: Write the date of the application.
• School’s Contact Information: Include the Principal’s name, school name, and address.
• Subject Line: Clearly state the purpose of the letter (e.g., “Request for Transfer Certificate”).
• Salutation: Address the Principal respectfully (e.g., “Dear Sir/Madam”).
• Body of the Letter:
  • Clearly state the student’s name, class, and admission number.
  • Mention the reason for requesting the TC.
  • Request the TC to be issued at the earliest convenience.
  • If possible mention when you will be picking up the TC.
• Closing: Use a polite closing (e.g., “Thank you,” “Sincerely”).
• Signature: Sign the letter and include your printed name.

Sample Application for TC by Parents for School Students

[Your Name]
[Your Address]
[Your Phone Number]
[Date]

The Principal
[School Name]
[School Address]

Subject: Request for Transfer Certificate for [Student Name] - Class [Class]

Dear Sir/Madam,

I am writing to request a Transfer Certificate for my child, [Student Name], who is currently studying in Class [Class], with admission number [Admission Number].

Due to personal reasons, we have decided to withdraw [Student Name] from your esteemed institution.

I kindly request you to issue the Transfer Certificate at your earliest convenience. I will be available to collect the TC on [Date of pickup].

Thank you for your cooperation.

Sincerely,

[Your Signature]
[Your Printed Name]

Sample Application Letter for Transfer Certificate from School – Due to Relocation

[Your Name]
[Your Address]
[Your Phone Number]
[Date]

The Principal
[School Name]
[School Address]

Subject: Request for Transfer Certificate for [Student Name] - Class [Class] - Due to Relocation

Dear Sir/Madam,

I am writing to request a Transfer Certificate for my child, [Student Name], who is currently studying in Class [Class], with admission number [Admission Number].

Our family is relocating to [New City/State] due to [Reason for Relocation]. Therefore, [Student Name] will need to continue their education in a school there.

I kindly request you to issue the Transfer Certificate at your earliest convenience.

Thank you for your understanding.

Sincerely,

[Your Signature]
[Your Printed Name]

Application for TC by Parents for Changing School – Due to Job Transfer

[Your Name]
[Your Address]
[Your Phone Number]
[Date]

The Principal
[School Name]
[School Address]

Subject: Request for Transfer Certificate for [Student Name] - Class [Class] - Due to Job Transfer

Dear Sir/Madam,

I am writing to request a Transfer Certificate for my child, [Student Name], who is currently studying in Class [Class], with admission number [Admission Number].

I have recently been transferred to [New City/Location] for my job. As a result, we will be moving, and [Student Name] will need to join a new school.

I request you to kindly issue the Transfer Certificate as soon as possible.

Thank you for your assistance.

Sincerely,

[Your Signature]
[Your Printed Name]

How to Write a TC Letter for School after 10th Grade?

After completing 10th grade, students often need a TC for admission to higher secondary education. The letter format remains similar, but you should specify that the student has completed 10th grade.

• Specify clearly that the student has completed the 10th grade.
• Request the TC needed for admission to further education.

Frequently Asked Questions on Request Letter for Transfer Certificate from School

Q: Do I need to provide a reason for requesting a TC?

A: Yes, it’s advisable to provide a brief and clear reason to support your request.

Q: How long does it take to get a TC?

A: The time frame varies depending on the school’s administrative processes. It’s best to inquire with the school’s office.

Q: Can I request a TC via email?

A: While some schools might accept email requests, a formal written letter is generally preferred. Always confirm the school’s preferred method.

Q: What documents should I submit along with the TC application?

A: You may need to submit the student’s ID card, fee clearance slips, and any other documents required by the school. Always check with the school’s office.